Privacy Policy

Last updated: March 21, 2026

ClawCon, LLC ("ClawCon," "we," "us," or "our") respects your privacy and is committed to protecting the personal information of our attendees, sponsors, partners, and website visitors. This Privacy Policy describes how we collect, use, store, and share information when you interact with our website, events, newsletters, and related services (collectively, the "Services").

By using our Services or attending a ClawCon event, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use our Services or attend our events.

1. Information We Collect

Information You Provide

We collect information you voluntarily provide, including:

• Event Registration: When you register for a ClawCon event through our registration platform (currently Luma), we collect your name, email address, phone number (if provided), company or organization name, and responses to registration questions such as demo interest, project details, and sponsorship interest.
• Sponsor and Partner Inquiries: When you express interest in sponsoring or hosting a ClawCon event, we collect your name, email, company, and details about your inquiry.
• Newsletter Subscriptions: When you subscribe to our newsletter or attend an event, we collect your name and email address.
• Communications: When you contact us via email or other channels, we collect the content of your messages and any information you choose to provide.

Information Collected Automatically

When you visit our website, we automatically collect certain technical information, including:

• Browser type and version
• Device type and operating system
• IP address and general location data
• Pages visited, time spent, and navigation patterns

We use Vercel Analytics for website analytics. This service collects anonymized usage data to help us understand how visitors interact with our site.

Information Collected at Events

When you attend a ClawCon event, we may collect:

• Check-in data (time of arrival, attendance confirmation)
• Photographs, video recordings, and audio recordings taken during the event
• Information you voluntarily share during demos, presentations, or networking

2. How We Use Your Information

We use the information we collect to:

• Manage event registration, logistics, and communications
• Send event-related updates, confirmations, and follow-ups
• Deliver our newsletter featuring community projects, event recaps, and upcoming events
• Evaluate sponsorship and partnership inquiries
• Improve our events, website, and Services based on usage patterns and feedback
• Create and share event content, including photos, videos, and livestreams
• Comply with legal obligations

3. Sharing Your Information

We may share your information with the following parties:

• Event Sponsors: If you attend a ClawCon event, your name, email, and company may be shared with event sponsors as part of their sponsorship benefits. Sponsors who receive attendee information are expected to use it responsibly and in accordance with applicable laws.
• Service Providers: We use third-party services to operate our business, including Luma (event registration), SendGrid (email communications), Vercel (website hosting and analytics), and Supabase (data storage). These providers access your information only as necessary to perform services on our behalf.
• Regional Partners: If you attend a ClawCon event organized with a local chapter partner, your registration information may be shared with that partner for event coordination purposes.
• Legal Requirements: We may disclose your information if required by law, regulation, legal process, or governmental request.

We do not sell your personal information to third parties.

4. Photography and Recording at Events

ClawCon events are photographed and video recorded. By attending, you grant ClawCon a non-exclusive, royalty-free license to use your likeness, voice, and statements captured during the event for a period of three (3) years. This usage is strictly limited to the promotion, marketing, and archival reporting of ClawCon-branded events and may not be sold or licensed to third parties for unrelated commercial purposes.

If you do not wish to be photographed or recorded, please notify a ClawCon team member at the event, and we will make reasonable efforts to accommodate your request.

5. Data Retention and Security

We retain your personal information for as long as necessary to provide our Services, comply with legal obligations, and fulfill the purposes described in this policy. We implement reasonable administrative, technical, and physical safeguards to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the Internet or electronic storage is completely secure.

6. Your Rights and Choices

You have the following choices regarding your information:

• Unsubscribe: You may unsubscribe from our newsletter at any time by clicking the unsubscribe link in any email we send.
• Data Access and Deletion: You may request access to, correction of, or deletion of your personal information by contacting us at team@claw-con.com.
• Cookies: You may control cookies through your browser settings.

7. Children's Privacy

Our Services and events are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete that information promptly.

8. Third-Party Links

Our website and event materials may contain links to third-party websites, including sponsor websites, Luma event pages, and social media platforms. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the "Last updated" date at the top of this page. Your continued use of our Services after any changes constitutes your acceptance of the updated policy.

10. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

ClawCon, LLC
584 Castro Street, #3223
San Francisco, CA 94114
legal@claw-con.com